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Roles & Access
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User Roles in WordPress
There are many different people who work to update and maintain the Hunter College website, each with different user roles and levels of access to the WordPress CMS.
Admin
Who they are: Members of the Hunter College website team
What they do: Ongoing website creation and maintenance
- Seek approval from appropriate leadership responsible for the Hunter website before making website changes
- Maintain site users and assign permissions
- Maintain custom theme menus and footers
- Apply tracking codes
- Manage plugins and updates
Site Editor
Who they are: Members of the Hunter College website team
What they do: Maintain key sections of the website, update the Hunter College homepage and feeds, create news articles and support Section Editors
- Seek approval from appropriate leadership responsible for the Hunter website before making website changes
- Write and publish Hunter Headlines and Hunter in the News content
- Update the main Hunter homepage and news feeds:
- Alerts
- Spotlight
- News
- Events
- Research & Creative Works
- Update other key pages:
- Giving
- Open Lines
- Strategic Initiatives
- Receive and review Feature Me requests
- Monitor content expiration, accessibility and adherence to guidelines
Section Editor
Who they are: Hunter faculty and staff assigned to maintain web pages for specific departments, programs, offices and institutions
What they do: Maintain their section, publish updates, and make sure their content is accurately aligned with the Hunter Website Goals.
- Seek approval from appropriate leadership responsible for their website section (e.g. Department/Program Chair, Director, etc.) before making website changes
- Update program/department or office pages, including:
- News
- Courses
- Academics
- Faculty/Staff Lists
- Create new content and pages when necessary
- Submit Feature Me requests to Site Editors
- Submit Event requests (via form)
- Submit Profile requests (via email to website_feedback@hunter.cuny.edu)
- Upload images and documents to the Media Library
Site & Section Contributors
Who they are: Hunter staff who support Site and Section Editors
What they do: Maintain and update the website, but with no publishing or deleting privileges
- Seek approval from appropriate leadership responsible for their website section (e.g. Department/Program Chair, Director, etc.) or their Section Editor before making website changes
Multiple Roles
Who they are: Hunter faculty and staff assigned to maintain web pages for more than one department, program, office or institution
What they do: Act according to the privileges they have in each section. for example:
- A person who is a Site Editor in two site sections can publish changes to both site sections
- A person who is a Site Editor in one site section and a Site Contributor in another can technically publish in in both site sections but should only create drafts when acting as Site Contributor
User Access in WordPress
Some users can only access certain pages in the WordPress CMS, and not every user has publishing privileges.
Site Access Overview:
- Site Editors and Contributors have access to all pages
- Section Editors and Contributors have access to their section (and any subsections)
- Site and Section Editors can publish updates, but Site and Section Contributors cannot
Publishing Access
| Site Editor (All Sections) |
Site Contributor (All Sections) |
Section Editor (Your Section) |
Section Contributor (Your Section) |
|
| Pages | Publish | Draft | Publish | Draft |
| News | Publish | Draft | Publish | Draft |
| Events | Publish | Draft | Submit (via form) | Submit (via form) |
| People Profiles | Publish | Draft | Submit (via email) | Submit (via email) |
| Media Library | Add/Edit/Delete | Add/Edit | Add/Edit | Add/Edit |
| Button Libraries | Publish | Draft | Publish | Draft |
| Feature Me | Publish | Request | Request | Request |
| Left Column Menus | Publish | Draft | Publish | Draft |