Additional Information
after the request has been approved by Central Reservations
Work Orders: Once the event has been approved, submit a work order through Archibus. Facilities provide access to Archibus. If you do not have access, please click on the Facilities link to request access to Archibus 2023 - Submit a Work Request — Hunter College
Guests: Request for vendor services or visitors should be sent to the Visitor’s Center (visitors@hunter.cuny.edu) at least 48 hours prior to arriving on campus. Please provide names and email addresses of each visitor.
Audio and Visual: Borrowing available equipment from AV is free of charge. If a tech and extensive set-up are needed, the cost is $50/hr. with a 5-hour minimum.
Cancellations: If you need to cancel your reservation, immediately email your Event Coordinator and central7@hunter.cuny.edu. Invoices cannot be voided if you do not cancel six business days before the start of your event.
Food & Beverage Service:
The new vendor is HC Campus Eats:
Phone: (718) 587-1823 Email: hccampuseats@gmail.com Website: www.hccampuseats.com
A PO is required for any order. All orders must be placed through the online form, once submitted the vendor will take it from there: https://webforms.hunter.cuny.edu/food-services/view.php?id=10116
You may also work with the caterer of your choice. Caterers must provide wait staff from start to finish to handle all food, beverage, and bar service-related duties. The wait staff is responsible for setting up and monitoring the food stations, bussing the tables, and final clean-up.
Special Events Beer and Wine Permit: For all events serving alcohol, caterers or departmental event planners must apply for a special event permit authorizing the organization to serve beer and/or wine on Hunter College premises. To apply for the Special Event Permit from the New York State Liquor Authority, you must complete the Hunter College alcohol permit application before submitting the liquor application to the New York State Liquor Authority. Hunter College only allows for beer and wine to be served and not sold. The permit’s current cost is $36.
If you plan to serve beer or wine at your event, your caterer or department must obtain a Special Event Permit from the New York State Liquor Authority and forward it to Public Safety and Central Reservations ten (10) business days before the event. This permit is different from the liquor license used at the caterer’s establishment and must be visibly displayed on the bar at the event.
If a caterer provides the beer and wine, the caterer must provide liquor liability insurance for $1,000,000 per occurrence, with a $5,000,000 aggregate. All policies must name Hunter College, the City University of New York (“CUNY”), and The Dormitory Authority of the State of New York (“DASNY”) as additional insureds.