Policies and Procedures
General:
Special Reservations requires that all groups requesting to rent Hunter College facilities fill out the rental questionnaire at least sixty days in advance of their program.
$95.00 administrative fee with all rental requests.
All advertising must contain the phrase "THIS PROGRAM IN NOT SPONSORED OR AFFILIATED WITH HUNTER COLLEGE".
If the group wishes to serve wine or beer, the organizer of the event must obtain a temporary beer/wine permit from the NY State Liquor Authority in advance of the event. The temporary beer/wine permit must be displayed during the event and turned into Special Reservations after the event.
Payment:
A deposit is due upon signing the contract, the balance is to be FULLY paid thirty days before the event.
CERTIFIED CHECKS, BANK CHECKS, and MONEY ORDERS are accepted, company checks are not accepted unless certified.
Fees are not refundable.
Public Safety:
Public Safety must be notified for all events; contact Joseph Foelsh (212-772-4521) for details.
Contracts are not considered finalized until arrangements have been made with Public Safety.
Technicians:
The senior technician, Kevin Campbell, will determine the number of technicians needed for the program. Technical fees are $50.00-$85.00/hr (5 hrs minimum per tech).
For Audio Visual rental and handling fees contact Kevin Campbell (212-772-4788). Please call Mr. Campbell as soon as your date is confirmed to discuss all technical arrangements.
Technicians must be allowed at least one hour prior to start of the program for equipment set-up, and one hour after the program to strike.
A full written program must be submitted to the senior technican thirty days prior to the program.
Insurance:
We require proof of $1,000,000 Liability Insurance each occurence, $5,000,000 aggregate. The ORIGINAL CERTIFICATE OF INSURANCE must be submitted to Special Reservations at least ten days prior to the event. The insurance policy must name Hunter College, The City University of New York (CUNY), the dormitory authority of the state of New York (DASNY), the City of New York, and the State of New York as additional insured.
Event Hosts & Ushers:
For all events held, an event host must be hired through Special Reservations.
Event hosts are hired at $25.00/hour with a five hour minimum.
For certain events ticket takers/ushers will need to be hired, the number of ticket takers/ushers will be determined by Special Reservations. Head ushers are hired at $16.50/hour with a five hour minimum, ushers are hired at $16.50/hour with a five hour minimum.
Athletic Space Rentals:
$1,000 Refundable Deposit.
Housekeeping Fee is determined when information regarding the event is recieved.
For Public Safety contact Joseph Foelsh (212-772-4521) to discuss arrangements and payment.
Group is responsible for hiring their own lifeguard and must supply Special Reservations with current certifications.
All athletic events are required to hire an EMT/Trainer. Proof of certification must be submitted to Special Reservations.
*All fees are subject to change per contractual agreement