Student Organizations

Thomas Hunter Mascot for the 150 Years Event.

Student Club Space Reservations

Student clubs must be officially registered with the Office of Student Activities to request a space reservation. Only club officers (President, Vice President, Treasurer, or Secretary) are authorized to submit reservation requests. If you have questions about your club’s registration status or your eligibility as an officer, please contact clubrese@hunter.cuny.edu.

Once your space reservation is confirmed, you must submit a Student Event Information Form (SEIF) to finalize your event details. Please be mindful of the event approval timeline and plan ahead to allow sufficient time for both space reservation approval and event approval.

View Student Event Information Form

Student Club/Undergraduate Student Government Reservation

Please review the steps in order to submit a request.

Central Reservations and Events Space Availability Policy

Central Reservations and Events receives space availability information from the Registrar’s Office approximately three weeks after the start of each semester. All event spaces — including classrooms and auditoriums — are primarily designated for academic use, and availability is subject to limitations. If you wish to check to see if the space you are requesting is available, please email central7@hunter.cuny.edu.

Semester Availability Timelines:

  • Fall Semester: Availability can be checked around the third week of September. The semester begins in late August.
  • Spring Semester: Availability can be checked around the third week of February. The semester begins in late January.

Community Hours:

  • Fridays after 4:00 PM
  • Weekends: To inquire about the availability of a specific space, please contact us at central7@hunter.cuny.edu.

For information spaces Central Reservations books and the minimum request period, please click here.

*Central Reservations does not manage the following spaces.

Submit Your Request Online:

Receipt of Request:

Once you submit your request, you will receive an email confirmation of your request. Please review the information submitted, if you made a mistake you may email central7@hunter.cuny.edu. Your request will first be reviewed by the office of student activities for approval which takes two business days, if you do not receive an email after two business days email clubrese@hunter.cuny.edu (Office of Student Activities). Once approved, it gets sent to Central Reservations to work on it, which takes 1-2 business days.

Confirmation:

  • Classrooms- You will receive an email once your request is completed.
  • Larger spaces - You will receive a Booking Acknowledgment that will require signatures from various deparments. The Student Club member collecting the signature must know all details regarding their event. Once the form is completed you must return it to Central Reservations for them to confirm your event.

Additional Information After Your Confirmation

  • For Student Groups to submit work orders please click here: Submit Work Order
  • Visitors: Request for vendor services or visitors should be sent to the Visitor’s Center (visitors@hunter.cuny.edu) at least 48 hours prior to arriving on campus. Please provide names and email addresses of each visitor.
  • Borrowing available equipment from Audio Visual Department is free of charge. If you need a tech for your event and extensive set-up, it is 50/hr. with a 5-hour minimum.
  • There may be additional charges for Public Safety, Cleaning/Facilities, and Event Host.
MORE INFO
Guidelines and Procedures
QUESTIONS?
Contact Central Reservations