Alternative Testing Instructions and Testing Arrangement Form

Testing accommodations are provided by the faculty or by the Office of AccessABILITY. Penalizing action may be taken against students who do not follow the guidelines presented below.

Student Responsibilities

• Students who require testing accommodations must complete a Testing Arrangement Form (TAF) for each class. This form can be picked up at the Access & Technology Center in Room 300, North Building, or downloaded from our website.
• The TAF must be submitted at least two weeks before the test date. Once submitted, a Coordinator of Testing Services will assign a proctor and a testing location.
• Exams are typically held in Room 300, North Building, unless otherwise instructed by testing staff.
• If a student misses the TAF submission deadline, they should work with their instructor to arrange an alternative date or time and inform our office of the new arrangement.
• Students should meet their assigned proctor in the designated testing room on the scheduled test date.
  • If students cannot attend the test, they must notify a Testing Coordinator at least 24 hours in advance.
  • In case of lateness, students will be given only the remaining allotted time to complete the test (e.g., if an exam is scheduled from 2:00 pm to 5:00 pm and a student arrives at 3:30 pm, they will have until 5:00 pm to finish). Please note that proctors will wait no longer than 30 minutes after the scheduled start time.
• A test may be rescheduled with instructor approval and proper medical documentation. Students are encouraged to review the course syllabus for specific guidelines regarding missed or make-up exams.
• If a computer is part of a student’s accommodations, they must notify the testing staff in advance by contacting the Access & Technology Center at (212) 650-3582 or visiting Room 300, North Building.
• Unless expressly listed on the TAF by the instructor, the following items are not allowed in testing areas:
  • Cell phones
  • Graphing calculators
  • Textbooks
  • Notebooks and notes
  • Smartwatches
  • Other electronic devices

Faculty Responsibilities

• All exam dates must be listed in the class syllabus or announced as early as possible, giving students sufficient time to arrange their accommodations.
• To secure a proctor, reader, or scribe for a test, you must give at least two weeks' notice.
• Faculty must complete Section C of the Testing Accommodations Form (TAF) to authorize open-book exams, calculator use, spell-check, a dictionary, or a computer (if not included in the student’s accommodations).
• All exams must be submitted by dropping them off at North 300 or emailing them to accesste@hunter.cuny.edu at least 48 hours before the scheduled test date.
• Professors who do not submit exams on time (48 hours in advance) must be ready to reschedule or personally administer the accommodated exam

Office of AccessABILITY’s Responsibilities

• All completed Testing Arrangement Forms (TAFs) are processed two weeks before the scheduled test date to ensure space and a proctor are assigned.
• The testing staff or assigned proctor will receive the exam via drop-off or email.
• All exams are stored in a secure envelope and location, remaining sealed until the time of the examination to ensure confidentiality and integrity.
• Exams are administered during the regular class exam dates and times. If scheduling conflicts with other class hours impact students’ accommodations or if there is a medical emergency, an alternative time and date will be arranged.
• After completion, exams are either returned to the faculty via email or securely stored until they are picked up by the faculty or an authorized department representative from room N300 during office hours.

For assistance or more information, please get in touch with the Testing Office at 212-650-3582.