T&L Rules

F/T Teaching Instructional Staff

Annual Leave

Only instructional staff members employed as Librarians or Counselors will accrue annual leave time.

For full-time teaching members of the faculty who have taught for a full year the period of annual leave is from the day subsequent to the June commencement until the thirtieth of August following such commencement or an equivalent consecutive period.”

For members of the Instructional Staff who, prior to January 1, 1988, are employed full-time as Librarians and who continue to be employed as Librarians there shall be 30 work days of annual leave.

Members of the Instructional Staff who are employed full-time as Librarians on or after January 1, 1988 shall accrue annual leave at the following rates:

For instructional staff members who, prior to September 1, 1998 were appointed or assigned full-time as Counselors or to other student personnel assignments, except those in the Higher Education Officer series, the period of annual leave shall be from the day subsequent to the June commencement of each college until the thirtieth of August following such commencement or an equivalent consecutive period.

Members of the instructional staff who are appointed or assigned full-time as Counselors or to other student personnel assignments on or after September 1, 1998, except those in the Higher Education Officer series, shall accrue annual leave at the following rates:

Sick Leave

Each year you earn 20 calendar days of temporary disability leave exclusive of Saturdays, Sundays and authorized holidays and recesses. The unused portions of temporary disability leave can be accumulated to a maximum of one hundred and sixty (160) calendar days. Sick leave is earned only after a full month of service and no accruals are granted for service of less than a calendar month.

Unscheduled Holidays

Only instructional staff members employed as Librarians or Counselors will accrue unscheduled holidays. There are four (4) unscheduled holidays (personal days) during the period September 1 – August 31 of each year. Unscheduled holidays may not be carried over to the next year.

Bereavement Leave

An employee may be excused without charge for a period of up to four (4) days when a death occurs among members of the employee's immediate family, as provided in the applicable Leave Regulations. When the death in an employee's immediate family occurs while the employee is on annual leave, or sick leave such time as is excusable for death in the family shall not be charged annual leave of sick leave.

Immediate family shall be defined as·spouse; natural, foster, or step parent; grandparent; grandchild; mother-in-law; father-in-law; natural, foster, or step brother; natural, foster, or step sister, natural, foster, or step child·or·any relative residing in the same household·and effective January 1, 2004, the·Domestic Partner·of the employee and child or parent of the Domestic Partner·or·any other relative of the domestic partner living·in the same household.

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F/T Non-Teaching Instructional Staff

Annual Leave

For persons employed full-time in the College Laboratory Technician title series, the HEO title series, and the Business Manager title series prior to January 1, 1988, and all persons employed as Research Associates there shall be 25 work days per year of annual leave.

Persons employed full-time in the College Laboratory Technician title series, the HEO title series, and as Research Assistants on or after January 1, 1988, shall accrue annual leave at the following rates:

Effective August 31, 1988, the maximum accrual of annual leave for members of the non-teaching instructional staff shall not exceed forty-five (45) working days as of August 31 of any year; provided, however, that any staff member who as of August 31, 1987 has accumulated annual leave in excess of forty-five (45) working days shall have a personal accrual maximum equal to the number of days accrued as of August 31, 1987. The annual leave balance in excess of forty-five (45) working days or in excess of the personal accrual maximum as of August 31, 1987, will be deducted from the employee's accrual balance on each August 31, at the close of business, unless the procedure set forth below has been followed:

1) Not later than March 1, any employee who will have an annual leave accumulation in excess of forty-five (45) days or in excess of the personal accrual maximum unless sufficient annual leave time is taken prior to August 31, shall submit to the head of the office a written request to use such excess annual leave before the end of the current annual leave year (September 1 through August 31). The office head shall, in writing, approve the annual leave request or, if the needs of the office so require, offer an alternate annual leave schedule within the current annual leave year.

2) If the head of the office has denied the request and has not offered an alternative plan or has not acted by April 1, the employee shall submit a written request to the senior executive(s) designated by the President of the College who will, in writing within 30 calendar days of receipt of the employee's request, approve the annual leave, provide an alternate plan for use of the excess time, and, if there are compelling institutional reasons, approve a carry-over of excess annual leave time.

Members of the instructional staff who are employed full-time in the Registrar title series prior to January 1, 1988 and who continue in Registrar series titles after January 1, 1988 shall continue to accrue annual leave at the rate at which it was accrued on December 31, 1987, as long as they remain in Registrar series titles or a HEO series title, except that if the employee is appointed to a higher HEO series title in the rank of Higher Education Associate or full Higher Education Officer, the employee shall accrue annual leave as though such employee had been in a HEO series title on December 31, 1987.

All employees in the College Laboratory Technician and HEO title series who were employed prior to September 1, 1969, shall suffer no loss or diminution of prior vacation privileges, except as provided in Sections 14.2a and 14.9 of PSC-CUNY agreement hereof.

Should a staff member resign, retire, or die, the college will compensate the employee or the employee's estate for the actual balance on record as of the last date of employment. In the case of an employee whose original date of appointment to a full-time position on the instructional staff is January 1, 1988 or later, payment shall be for not more than forty-five (45) days or the actual accrual, whichever is less, unless an accrual in excess of 45 days has been approved in accordance with the provisions of Article 14.9 of the PSC-CUNY agreement.

Sick Leave

Each year you earn 20 calendar days of temporary disability leave exclusive of Saturdays, Sundays and authorized holidays and recesses. The unused portions of temporary disability leave can be accumulated to a maximum of one hundred and sixty (160) calendar days. Sick leave is earned only after a full month of service and no accruals are granted for service of less than a calendar month.

Unscheduled Holidays

There are four (4) unscheduled holidays (personal days) during the period September 1 – August 31 of each year. Unscheduled holidays may not be carried over to the next year.

Bereavement Leave

An employee may be excused without charge for a period of up to four (4) days when a death occurs among members of the employee's immediate family, as provided in the applicable Leave Regulations. When the death in an employee's immediate family occurs while the employee is on annual leave, or sick leave such time as is excusable for death in the family shall not be charged annual leave of sick leave.

Immediate family shall be defined as·spouse; natural, foster, or step parent; grandparent; grandchild; mother-in-law; father-in-law; natural, foster, or step brother; natural, foster, or step sister, natural, foster, or step child·or·any relative residing in the same household·and effective January 1, 2004, the·Domestic Partner·of the employee and a child or parent of the Domestic Partner·or·any other relative of the domestic partner living·in the same household.

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ECP- Executive Compensation

Annual Leave

Employees in the Executive Compensation Plan earn 25 workdays per year of annual leave. The annual leave year runs from September 1 – August 31. You may accrue up to 50 days of annual leave. At the end of the annual leave year, any annual leave accumulations above the 50 day cap will be removed from the record and thereafter may not be used; there is no compensation for unused annual leave in excess of 50 days in the event of discontinuance, resignation or retirement. Exceptions to this policy will be made only when a senior executive requires an employee to forego all or part of his/her annual leave because of extraordinary circumstances.

Sick Leave

Each year you earn 20 calendar days of temporary disability leave exclusive of Saturdays, Sundays and authorized holidays and recesses. The unused portions of temporary disability leave can be accumulated to a maximum of one hundred and sixty (160) calendar days. Sick leave is earned only after a full month of service and no accruals are granted for service of less than a calendar month.

Unscheduled Holidays

There are four (4) unscheduled holidays (personal days) during the period September 1 – August 31 of each year. Unscheduled holidays may not be carried over to the next year.

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Bereavement Leave

An employee may be excused without charge for a period of up to four (4) days when a death occurs among members of the employee's immediate family, as provided in the applicable Leave Regulations. When the death in an employee's immediate family occurs while the employee is on annual leave, or sick leave such time as is excusable for death in the family shall not be charged annual leave of sick leave.

Immediate family shall be defined as·spouse; natural, foster, or step parent; grandchild; mother-in-law; father-in-law; natural, foster, or step brother; natural, foster, or step sister, natural, foster, or step child·or·any relative residing in the same household·and effective January 1, 2004, the·Domestic Partner·of the employee and a child or parent of the Domestic Partner·or·any other relative of the domestic partner living·in the same household.

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Civil Service Employees

Annual Leave

The annual leave period is from September 1st through August 31st.

A full month's credit for annual leave earnings shall be given to an employee who has been in full pay status for at least 15 calendar days during that month. Annual leave may be accrued to two times (2x) the maximum annual leave allowance up to fifty-four (54) days. All excess annual leave above the maximum on August 31st will be converted to sick leave as of September 1st of each year.

Note: Skilled Trades/220 Titled employees vary in the amount of annual, sick, holiday leave and compensatory time they may accrue. Employees in these titles should check with the Human Resources Department to determine what they are entitled to.

The annual leave allowance for Employees in a title or an agency covered by the Leave Regulations shall accrue as follows:

Sick Leave

The Sick Leave allowance for all Blue and White Collar employees shall accrue as one (1) day per month for a total of twelve (12) days per year. The number of Sick Leave days permitted to accumulate shall be unlimited. New employees accumulate 1 day of sick leave a month after working for one (1) full month for a total of 12 days per year.

Unscheduled Holidays

There are four (4) unscheduled holidays (personal days) during the period September 1 – August 31 of each year. They must be used before August 31st. Unscheduled holidays may not be carried over to the next year.

Compensatory Time

Employees may earn up to 240 hours per year in compensatory time. The compensatory time must be used within 90 days of being earned, or will be added to the sick leave balance. There is no carryover of compensatory time from year to year. Use of compensatory time is scheduled by the Supervisor.

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Bereavement Leave

An employee may be excused without charge for a period of up to four (4) days when a death occurs among members of the employee's immediate family, as provided in the applicable Leave Regulations. When the death in an employee's immediate family occurs while the employee is on annual leave, or sick leave such time as is excusable for death in the family shall not be charged annual leave of sick leave.

Immediate family shall be defined as·spouse; natural, foster, or step parent; grandchild; mother-in-law; father-in-law; natural, foster, or step brother; natural, foster, or step sister, natural, foster, or step child·or·any relative residing in the same household·and effective January 1, 2004, the·Domestic Partner·of the employee and a child or parent of the Domestic Partner·or·any other relative of the domestic partner living·in the same household.

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College Assistants

Annual Leave

You are entitled to receive annual leave if you work 500 or more hours in a fiscal year (July 1 - June 30). You will be credited with one hour of annual leave for every 15 hours worked during the year of employment. At the fifth year of employment, annual leave is earned at the rate of one hour for every 11 hours worked. Annual leave may be taken at any point after you have accrued it, with your supervisor’s prior approval; or it will be paid to you after you have worked the number of hours allotted to you.

Sick Leave

You are entitled to receive sick leave if you work 500 or more hours in a fiscal year. You will be credited with one hour of sick leave for every 20 hours worked. Sick leave may be used only for your personal illness. Excessive use of sick leave will be reviewed by the Department of Human Resources. Unused sick leave may be accrued from year to year without limitation. A physician’s certificate is required for illness extending for three or more consecutive working days, and for each month in the case of prolonged illness

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Adjuncts

Adjunct classroom teachers and teachers on multiple position assignments employed for a course may be excused for personal illness or personal emergencies including religious observance, death in the immediate family or similar personal needs which cannot be postponed for a period of 1/15 of the total number of clock hours in the particular session or semester. Request for such leave, where possible, must be made in advance, in writing. If it is not possible to make such a request in advance, the department chairperson should be informed as soon as possible. The reason provided must be satisfactory to the chairperson.