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Roles & Access


This page includes:

 


 

User Roles in WordPress

There are many different people who work to update and maintain the Hunter College website, each with different user roles and levels of access to the WordPress CMS.

Admin

Who they are: Members of the Hunter College website team

What they do: Ongoing website creation and maintenance

  • Seek approval from appropriate leadership responsible for the Hunter website before making website changes
  • Maintain site users and assign permissions
  • Maintain custom theme menus and footers
  • Apply tracking codes
  • Manage plugins and updates

Site Editor

Who they are: Members of the Hunter College website team

What they do: Maintain key sections of the website, update the Hunter College homepage and feeds, create news articles and support Section Editors

  • Seek approval from appropriate leadership responsible for the Hunter website before making website changes
  • Write and publish Hunter Headlines and Hunter in the News content
  • Update the main Hunter homepage and news feeds:
    • Alerts 
    • Spotlight 
    • News 
    • Events 
    • Research & Creative Works 
  • Update other key pages:
    • Giving
    • Open Lines 
    • Strategic Initiatives
  • Receive and review Feature Me requests
  • Monitor content expiration, accessibility and adherence to guidelines

Section Editor

Who they are: Hunter faculty and staff assigned to maintain web pages for specific departments, programs, offices and institutions

What they do: Maintain their section, publish updates, and make sure their content is accurately aligned with the Hunter Website Goals.

  • Seek approval from appropriate leadership responsible for their website section (e.g. Department/Program Chair, Director, etc.) before making website changes
  • Update program/department or office pages, including:
    • News 
    • Courses
    • Academics 
    • Faculty/Staff Lists
  • Create new content and pages when necessary
  • Submit Feature Me requests to Site Editors
  • Submit Event requests (via form)
  • Submit Profile requests (via email to website_feedback@hunter.cuny.edu)
  • Upload images and documents to the Media Library

Site & Section Contributors

Who they are: Hunter staff who support Site and Section Editors

What they do:  Maintain and update the website, but with no publishing or deleting privileges

  • Seek approval from appropriate leadership responsible for their website section (e.g. Department/Program Chair, Director, etc.) or their Section Editor before making website changes

 

Multiple Roles

Who they are: Hunter faculty and staff assigned to maintain web pages for more than one department, program, office or institution

What they do:  Act according to the privileges they have in each section. for example:

  • A person who is a Site Editor in two site sections can publish changes to both site sections
  • A person who is a Site Editor in one site section and a Site Contributor in another can technically publish in in both site sections but should only create drafts when acting as Site Contributor

 

 


 

User Access in WordPress

Some users can only access certain pages in the WordPress CMS, and not every user has publishing privileges.

Site Access Overview:

  • Site Editors and Contributors have access to all pages
  • Section Editors and Contributors have access to their section (and any subsections)
  • Site and Section Editors can publish updates, but Site and Section Contributors cannot

 

Publishing Access

Site
Editor
(All Sections)
Site
Contributor
(All Sections)
Section
Editor
(Your Section)
Section
Contributor
(Your Section)
Pages Publish Draft Publish Draft
News Publish Draft Publish Draft
Events Publish Draft Submit (via form) Submit (via form)
People Profiles Publish Draft Submit (via email) Submit (via email)
Media Library Add/Edit/Delete Add/Edit Add/Edit Add/Edit
Button Libraries Publish Draft Publish Draft
Feature Me Publish Request Request Request
Left Column Menus Publish Draft Publish Draft