Undergraduate Retroactive Withdrawals and Charge Deletion FAQ

Undergraduate students may submit for a retroactive withdrawal here

1. Last date of attendance form for each course for which you are appealing. Your last date of attendance will be verified with the academic department.
2. Statement of reason for why you did not drop or withdraw from the course(s).
3. Documentation that supports your stated reason for not having dropped or withdrawn from the class (e.g. medical documentation, death certificate). All documentation must include dates that correspond with the semester for which you are submitting the appeal.

Important: Until all the above are submitted in PDF format, your appeal with not be reviewed.

The committee meets regularly to review completed retroactive withdrawal appeals.

Should your appeal be reviewed and approved, and your grades were WUs, the change to W occurs within a few days of the approval. You will be notified by email shortly after the grade has been changed.

Should your appeal be reviewed, approved, and your grades are F or FIN, the committee must contact the instructors for those courses, and they would need to agree to submit a change of grade from F/FIN to WU. Once this change of grade is completed, then the change to W can be done. You will be notified by email shortly after the grade has been changed. This can take a few months.

Should your appeal be reviewed and denied, you will be notified by email shortly after the decision.

If the course(s) were taken over 2 years ago, additional review and time to consider your request may be required.

The committee must wait to forward the approved appeal to Registrar until all of the steps are completed.

• Not to “clean up” the transcript. Law School, Medical School, and Graduate programs are not valid reasons.
• It is not for students that attend the entire semester, complete the final and are unhappy with their grade.
• It is not to remove a course the student forgot to drop or chose not to.

Retroactive withdrawals and Charge Deletions cannot be submitted once you have graduated.

Students who filed an appeal electronically can check their appeal status by going back to their online appeal. Sign in using your net ID and password and at the top of the appeal, you will see an option for “Appeal Status”.

Decisions are sent via email to the student’s Hunter College assigned email. Undergraduate Charge Deletion and Retroactive Withdrawal Appeal decisions are FINAL.

A charge deletion appeal may be submitted if you did not attend the course after the first 3 weeks of the semester. If you attended the course after the first 3 weeks of the semester, you are ineligible for a charge deletion.

The form is available here

1. Click on the appeal.

2. Choose your file and provide a document description. When done, click “Upload” and “Submit”

Most students may submit electronically here.

In particular cases, they may submit the paper form of the appeal. Current students MUST use the online appeal link: https://s29068.pcdn.co/wp-content/uploads/course-deletion-request-fillable.pdf

As there are multiple reasons to submit an Undergraduate Charge Deletion Appeal, the documentation needed will depend on the situation. Please see below for the reason that applies to you:

1. If you are appealing a WN grade = Submit a written explanation for not dropping the course
2. If you are appealing a WD “grade” – Submit a Last Date of Attendance (LDA) form
3. If you are appealing a W grade – Submit a Last Date of Attendance (LDA) form and supporting documentation (i.e. if you did not withdraw because you were hospitalized, discharge paperwork would be needed to verify)
4. If you are appealing a WU, FIN, or F grade = Submit a Last Date of Attendance (LDA) form and supporting documentation

Students must explain why they believe the appeal may be eligible for approval in ALL instances.

Though we try to complete each appeal as soon as possible, please look for the process to take 15 business days. Please note, this timeline varies based on the individual appeal and may take longer if original grades are submitted by the instructor of the course. If a letter grade has been issued by the instructor, we will contact the instructor to inform them of the appeal and to request a change of grade form be submitted. The instructor must agree and submit. We cannot move forward with an appeal without this step.

Please note, if the appeal involves a change of grade to be done by the instructor, this will extend the time it will take to complete the appeal.

Any appeal older than two years, please expect more time to complete the process, if approved.

1. Students who want to “clean up” their transcripts. Law School, Med School, Graduate programs, and overall, not having a good semester are not valid reasons.
2. It is not for students who do not like their course, professor, content and want the course removed. It is not for grievances.
3. Took the wrong course, also not a reason for a deletion unless within the first 3 weeks of a semester.

Students who filed an appeal electronically can check their appeal status by going back to their online appeal. Sign in using your net ID and password and at the top of the appeal, you will see an option for “Appeal Status”.

Decisions are sent via email to the student’s Hunter College assigned email. Undergraduate Charge Deletion and Retroactive Withdrawal Appeal decisions are FINAL.

A charge deletion appeal may be submitted if you did not attend the course after the first 3 weeks of the semester. If you attended the course after the first 3 weeks of the semester, you are ineligible for a charge deletion.

A retroactive withdrawal appeal may be submitted if you attended the course prior to the final examination. A course is ineligible for a retroactive withdrawal if the last date of attendance indicates that you took the final examination.

Both appeals require last dates of attendance and documentation to support your appeal.

Undergraduate Retroactive Withdrawal Appeals and Undergraduate Charge Deletion Appeals are typically a one-time option. Multiple appeals are not likely to be approved.