ePermit and Permit Courses

The average time it takes for an ePermit request to be reviewed and a determination to be made will vary. The peak times are primarily during the start and end of the semester where:

•  A high volume of requests 
• The course needs approval from the student’s program 
• An administrator encounters any issues with the student’s record, etc.
  

Please allow administrators between 5-10 business days (excluding holidays) to review your ePermit. This includes departmental review, usually for major courses or equivalencies, if deemed necessary.

If approved, the host will receive a notification of as part of their queue. They will be managing ePermit requests from their own students as well as those (incoming) at CUNY schools. Students are recommend to do the following steps: 

A: Log onto CUNYfirst to review their approved ePermit at Hunter and the course details. (Enrolling in the erroneous course at the host can affect the course transferability to your Hunter record and financial aid.) Starting on the Student Center, select the Academic Records tile -> ePermit -> Search ePermit -> the term in which the ePermit was submitted where Hunter College is listed in the row -> Select the approved ePermit then Click Continue. Revise the subject and catalog number where the host college information is listed as well as any comments from the eRegistrar or the department. 

• Select the Course Planning and Enrollment tile on the Student Center -> Enrollment Dates Two potential outcomes:
• If the host have updated your record, you will see them listed in the table row for the corresponding term. Select the row where the host is listed and press continue. Pay attention to the ‘Appointment Begins’ cell -> that is your date and time to enroll at the host.’ Proceed to the Schedule Builder to enroll in the course. Any requisite/department consent errors must be resolved with the respective academic department for the course at the host school.
  

• If the host has not updated your record with an appointment time, you have to wait until it’s been processed. It’s recommended that you give them at least two weeks. If that time has exceeded, first check your @MyHunter student email as they may have tried to contact you in regards to the course. You can also email our unit for further assistance: epermit@hunter.cuny.edu 

Students are required to review the eRegistrar and/or committee comments once their ePermit has been approved, denied or cancelled. Departmental committee members will often list equivalencies (i.e, Chemistry) or important notes on how this course would affect your Hunter record. Starting from Academic Records on the Student Center -> ePermit -> select Search ePermit -> (The respective term at Hunter College row) -> Select the ePermit number -> Continue. 

The PERM code on the course schedule is posted upon ePermit approval and is only for billing purposes. It is not the requested ePermit course and students are still expected to enroll at the host using the Schedule Builder. Students are billed at Hunter upon approval of their ePermit based on the corresponding number of credits for the course at the host. Additionally, students are charged at Hunter at the same tuition rates depending on the course career (undergraduate or graduate course). 

ePermit courses currently in-progress at the host school will not be visible on DegreeWorks until the end of the semester. DegreeWorks is unable to detect courses a student is registered in outside of their home school (Hunter).

The transfer and posting of the ePermit course(s) and grade(s) to your Hunter record is a manual process done at the end of the semester by the ePermit unit. There are a significant number of students taking courses during the spring/fall semester and there will a delay. Students do not need to notify the unit when their grades are posted as administrators will be regularly checking towards the close of the term. Please contact the Hunter’s ePermit unit if: 

• There has been a grade change by the host college. 
• The completed ePermit course is a prerequisite for another required course at Hunter. 

1. I am receiving an error that states: “You are not eligible to enroll for the ‘UGRD’ academic career”
   Students will not be able to immediately enroll at the host institution upon ePermit approval from Hunter. Host instructions also have queues and process applications in the order they were received, from ALL other CUNY schools. Some institutions may contact you via your student email with registration instructions if approved, therefore it is important that you have access and regularly check your Hunter student email.   

2. Error: Unable to add this class – requisites have not been met when attempting to enroll at host(s). Students will encounter this error even if they have completed the prerequisites for the approved ePermit at Hunter. The respective department at the host will waive the prerequisite. If the host has sent an email with registration instructions, then the student should refer to it to resolve this error. 

3. Invalid value when entering alpha/numeric set in host session (red text area)
   By selecting the magnifying glass icon to the right of the text input area, a pop-up window will appear with the option to look up each session available at the host. If *no matching values were found”, depending on what point of the semester, the host may not be accepting ePermits at that time. 

4. Error: Unit Limit Exceeded For Appointment Period
   The host has set a credit limit ePermit(s). If the student has been recently approved for a second ePermit at the same host, they must wait until their record has been updated. There is a 17.5 credit limit for the major semesters at Hunter College (spring and fall), 4 credit for winter and 7.5 per session during the summer before a credit overload.